Category: virtual assistance

Why Teamwork Should Mean No Credit-Grabbing?

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Even in the online industry, there will be cases that you would work with a team. Despite the lack of personal interaction, be reminded that you should still initiate teamwork. Otherwise, you may end up suffering from consequences, which could be as serious as losing your job.

When working with a partner or a team, you should remember that the client considers you as one unit. Thus, regardless of the differences with your tasks, you will likely be considered liable for the failure or success of your team members. Apparently, you have the obligation to check on your colleagues, as well. Take note that each of you has a contribution to make. It is not all about you. Even if you are done with your part, there is no project completion unless your other team members meet their requirements.

Credit-grabbing is a workplace disease that one should steer away from. Indeed, it may look good that you finished first or that you are the sole member, who managed to handle your tasks effectively. Still, this does not imply that you have the right to say that the success of your project is due to your efforts. Be reminded that as a team, you should have at least offered your assistance to your team members, who are struggling to finish their part.

No client would think that you are good enough if you ended up brushing aside your team members’ need for help, despite them not voicing it out.

Furthermore, take note that in a team, the success of one is an achievement for all. This should be a sufficient encouragement for you to ensure your team members are doing well.

Your client has his or her discretion if you are better compared to your team members. If your purpose of showing off is to climb up the ladder, kindly take note that your employer can assess a person’s capability. It is also better for you to show professionalism and care for your colleagues, which are pluses for your reputation score. A client is more critical in an employee’s personality than his or her skills. Why? Apparently, you cannot always train someone to be a good co-worker. Most of the time, it just comes out naturally from a person.

If you are confident that you are good enough with what you do, make it a reason to share your knowledge and guide your team members. This will make you a better employee.

Stop the habit of competing for yourself when in teams for this would only lead to your downfall. Instead, start appreciating the pleasure of working with people when everyone’s concern is each member’s welfare.

Overconfidence Can Ruin Your Reputation as a VA

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There are virtual assistants, who are way too confident about what they can do, that they did not notice that this trait of theirs keep clients at bay. Why? This is due to the fact clients are not impressed by what you say but by what you do. You cannot state that you can perform well and make him or her believe right away. Most of the time, an employer would tell you to prove it first through works, then he or she will see if you are stating a fact.

This is when trial comes in the scene. Have you ever wondered why clients request for a trial period? Be reminded that they are aware that they cannot surmise the performance of an employee by depending on his or her background, previous experience, and interview.

Virtual assistants should remember that no matter how good they think they are, staying mum is the best option to do. It is more impressive to make your performance speak for itself. Indeed, during the interview, you must share what you can do and what you have accomplished previously, but this can be done without a tinge of being improperly surefooted. You can simply say you have experience in this skill number one and number two. You do not have to say that you are the best the client could find out of all the applicants simply due to what you believe in.

Take note that clients steer away from forwardness. They would rather work with someone, who is obviously accepting the fact that he or she is not perfect and there is a lot of growth to reap out there.

Overconfidence should also be avoided at all costs in the instance of accomplishing a certain task. If you keep this trait, you may end up overestimating what you can do. One good example is when you provide a tentative date of completing a certain work. There are virtual assistants, who miscalculate their productivity due to their extreme reliance on their skills. Be reminded that during the process of finishing an activity, requirement changes may be on the way. Always consider, as well, that you may commit mistakes, resulting to repeating the work. Stay on the safe side and provide a workable end date of your project.

A client will be more disappointed if you have not met your guaranteed accomplished date of the task. On the other hand, he or she would find you admirable if you have given a feasible end date and you have submitted the work earlier than the said period.

Keep your feet on the ground and you will positively influence what your client thinks about you. It is simply normal to aim for your employer’s approval, but this can be done in the right way without ruining your reputation.

Accomplishment Reports and How These Help

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Being a busy-headed person means that you would not be able to handle all of the tasks in your company at once, which could include human resources. This may include the fact you will not be able to check the accomplishments of your people on a certain day.

Relatively, this may be the reason why you would likely be skeptical of getting a virtual assistant. You may be thinking that checking on the remote staff from time to time is imperative. However, it is not.

You should be informed that a virtual assistant is trained to work with minimal supervision. It became a norm in the online work industry that as a VA, you have to work independently.

Nonetheless, if you are still apprehensive about how things would work out between you and the VA effectively, then you should know that there are accomplishment reports.

What are accomplishment reports? These are reports sent out in a document or via e-mail, which provide details on what your virtual assistant has accomplished for the day. Instead of checking each of the assigned tasks to the VA, you can simply depend on their daily report in the meantime. This works perfectly if you do not have easy access to your workspace or you are preoccupied most of the day. Take note that each of your VAs’ activities may require the use of a different software application. Thus, it is virtually impossible to access everything instantly.

The said reports are also most helpful in cases of disputes. First, it could be your virtual assistant’s reference whenever you are looking for a certain activity that should have been accomplished on a given date. There will be probable instances that you may miss out the updates from your VA, resulting in you thinking that he or she has not done anything. The report somehow gives the virtual assistant security. Second, you may also take advantage of the reports to gauge if your VA is being productive in a day or otherwise. If the latter is ascertained, then you could at least solve the issue immediately.

Accomplishment reports could be a list of tasks done during the day. Alternatively, it may also include the documents related to the completed activities, such as a spreadsheet or word file. You may freely set a format of the daily report, if you prefer.

From the given facts above, you could already see that virtual assistance may work for you regardless of your hectic schedule. In remote staffing, communication is a foundation. All it takes is making use of it in the most efficient ways.

Can You Assure Professionalism From a Virtual Assistant?

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Oftentimes, businessmen or professionals in need of assistance with their work find it easy to hesitate in hiring a virtual assistant. This is understandable, especially if it is a fairly new concept for them. However, this common misconception about virtual assistant being an ineffective choice of employment should be debunked. There are many reasons why, and you could start with the utmost professionalism offered by virtual assistants.

There is not much of a difference. Did you know that even business people could attest that there is very little difference in terms of hiring a local-based employee and a virtual assistant? This is due to the fact it is simply true. You could say that the most apparent discrepancy between a VA and an office employee is the location of their workplace. The former is at his or her home, whereas the latter is at your company headquarters.

VAs do not need much of an adjustment. Most virtual assistants have years of experience working in an office-based setting. Thus, it is rather incorrect to assume that they are not aware of how things work in a company.

Furthermore, one cannot deny that once a VA is on board, he or she has to follow rules and regulations, which they have complied with previously, as well. Obviously, there is nothing much to worry about in terms of their adjustment. Once again, the major difference is where they will work, which is at their home.

Virtual assistants are used to a fast-paced environment. Most projects or work required in an online setting is subjected to a deadline. You could be certain that despite the urgency of tasks in your workplace, you would not encounter the VA faltering or complaining. Why? This is due to the fact they are used to such a situation, wherein they have to manage their time effectively to assure submission of work without missing the completion time. This can also be attested by the fact VAs work on an hourly or per-project basis.

Communication can still be seamless. If you worry about the coordination proper, then you should know that communication can still be seamless with a virtual assistant. With the advancement in technology, you have tons of options on how to communicate with your VA – e-mail, voice call, video call, or message. Relaying information, assigning a task, or even conducting a meeting is undeniably easy.

Virtual assistants also guarantee that the said communication means will not be affected throughout their shift given they use a stable internet connection. Should there be a cut-off, a backup is just right the corner.

Absences or late reporting should not be an issue. With the convenience offered by their setup, virtual assistants are less likely to report late or miss their work. This is regardless of their schedule, particularly if it is a night shift one. This keeps you from worrying about delayed projects or missed deadlines. Take note that office-based workers often report late or miss work due to their issue with the difficulty of transportation.

With the aforementioned facts, there is no refuting that hiring a virtual assistant could be your easy solution to common problems you encounter with your employees.

Find Out How SEO Helps Businesses Grow

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Search engine optimization (SEO) is obviously the front-runner in terms of increasing the visibility of your website effectively. It allows a site to be part of the golden first page results if done correctly. Until now, it is continuously evolving. Truth to be told, it is becoming more complex, which is why more firms are understanding why hiring experts in the field is a more plausible idea.

To make it easier for you to grasp why you would need this complicated strategy in increasing your chances of being seen online (and eventually, growing your business), here are important points to learn:

Creating a User-Friendly Portal. Websites that are not user-friendly are often neglected by online users. Who would want to even browse a site that has confusing navigation? Apparently, this is a waste of time.

However, if you want to create a user-friendlier and faster website, SEO is one solution. You can keep your website from clutter and structure it effectively. As a result, your visitors will stay longer, leading to increased page views and reduced bounce rate (this represents the percentage of your website visitors that leave after checking out one of your pages).

One good example of SEO for a better website is filling your site with relevant content or articles, which would likely respond to the primary inquiries of people interested in your business.

Improving Your Lead Generation. By using SEO, you would be able to get more leads since you could take in relevant audience to your website. With more people aware of your business, the job of getting clients through your door will be much easier. Plus, SEO ensures that you target the right audience and not just random people, who will less likely buy from you.

Getting Higher Sales. As anticipated, the more conversions there are (relative to better lead generation), the higher your profit is.

Additionally, retaining existing customers for continuous sales is much easier with SEO. Many companies could attest to this since a simple step of resolving the technical issues of your site through SEO could already keep them satisfied. Apparently, a gratified client would more likely to stay and buy more from your business. You could even anticipate the said customer to recommend you to their peers.

Keeping a Good Credibility Score. It has been a practice among online users to stick with the first page results when looking for a business. In other words, being on the primary results of search engines is now synonymous to being a reputable firm since more users have researched about you.

Cutting Costs for Advertisement. If you do not want to pay for ads, SEO is a good alternative. Although the initial investment is necessary, it does not require an ongoing cost. There will be no additional costs since once you are up in the search engine rankings, it would be difficult to return to your initial position. As long as there is constant monitoring of your SEO, you will keep on benefiting from it minus the cost.

If you want to keep up with the competition in your industry, you should reconsider the use of SEO to improve your marketing strategy. Imagine how far your business could do if you would leave your traditional marketing practices. Be reminded that the opportunity for your firm is limitless. All you have to do is adapt well to the trends.