Philippians Virtual Assistance Services

Why Reading Makes You an Effective Virtual Assistant

February 5, 2019June 12, 2020Leave a comment

In truth, it would be seldom you could encounter someone keen in reading books, news, or even a short piece of article. For them, reading somehow is tiresome, despite being aware that it could give them a lot of benefits to reap.

As a virtual assistant, you should know that reading is one of your free and most efficient means of honing your skills. There are lots of reasons why, which include the following:

It provides you a better understanding of how things are done. Apparently, there are cases that you thought you already know what you are doing. Then suddenly, you check out recent research and tutorials in making things easier in executing the concerned activity – you ended up knowing more techniques in carrying it out.

If you are a virtual assistant, you should keep yourself updated on recent trends in carrying out tasks for your clients or employers. For instance, in terms of transcription, aside from manually jotting down what you have heard and understood in an audio file, there are also software applications to make things easier. Although the said tools may not be as accurate as manually transcribing, it could be helpful in other means, such as in taking care of files that are totally inaudible for you.

It gives you the edge to improve your English communication skills. Reading provides you a very reachable solution to bettering your English communication skills, either written or spoken. This is due to the fact you would be able to pick up new words to broaden your vocabulary every time you read. Additionally, you will also get used to the construction of sentences in the correct way.

To make things more efficient for your English training, you should focus on reading materials coming from authoritative sites. In other words, you can be certain that prior to publishing their content, it is being proofread and edited accordingly by experts.

It provides you the confidence to converse. If you want to entertain your client or your colleagues, reading could help you a lot. You could share what you have acquired by reading certain pieces of content either online or in a book. This will not give you a way to impart knowledge but to sustain a warm atmosphere among your co-workers.

Opening a sensible conversation also provides you a good impression. People would most likely consider you welcoming.

It keeps you supported in maintaining good work relationships. Apart from learning about virtual assistant skills, reading could also open your mind in embracing ways to maintain a good employer-employee relationship.

Tons of research studies are available around that could provide you a better grasp of understanding your client. Moreover, you may also obtain help with your current dilemma. For instance, you do not know how to approach your client about a certain issue with your communication. In truth, experts from around the world could assist you with various solutions, which may include psychologists or even business professionals.

It protects you from the work-related stress. If you want a way to spend your after-work time efficaciously, you should try reading. You do not have to settle with news, studies, or research documents you could find online. Why not try settling with novels or books of your interest? This will keep you isolated from the stress around you given your mind will be shifted in focus.

With the aforementioned reasons, you definitely have you to avoid thinking twice prior to browsing content online or picking up a book at least once every day. You do not have to boot and read almost all day. Instead, you should go slowly, such as starting with an article a day or maybe a chapter in the Bible.

Patience Is a Key to Establishing Good Client Relationship

February 1, 2019June 12, 2020Leave a comment

As a virtual assistant, it is understood that you will come across various types of clients during your home-based career. There will be ones, who you can describe as the best people to work with. However, there will be cases that you would describe your client as exacting or someone that gives you much pressure with regards to work.

Moreover, there will be ones that are very new to virtual assistance. As a result, they commit mistakes that will test your patience expectedly. Indeed, even virtual assistants have to cope with a client’s shortcoming.

One good example is when a client is not aware that he or she cannot simply call or reach out to you whenever he or she pleases. Lots of virtual assistants could attest that this somehow happened to them one way or the other. Nonetheless, you should remember that it is all about speaking up. There is no disrespect if you want to put a boundary between your personal and professional space. If there is an established schedule for you, then you do not have to worry at all, given you can simply state to your client that you are only available during those times.

Another good instance is when a client thinks he or she does not have to elaborate things for the tasks to be done. There will be ones, who would expect a lot relative to your output without even considering the need to explain what they really need. This is common in graphic design projects. Still, as a virtual assistant, patience is a virtue in this situation.

Once again, it is all about voicing out your concern. Prior to starting your work, you should complete your requirements. Otherwise, it will be your peril provided that you are at risk of repeating your work or making mistakes. If you are paid by the hour, you would never want this to transpire.

Speak up by explicating that your viewpoint will not meet his or hers if some parts of the project are explained vaguely. It will also be a problem for your client if repetitive work will arise; to be specific, missing deadline is highly probable to happen.

If you will analyze the aforementioned situations, you could practice patience by working your way to establishing a good communication ground between you and your client. As noted, you should not lose faith in settling things out. It is your loss if you will simply leave your job or project, more so your client, due to such instances. Everyone makes mistakes and there will be misunderstandings if one is new to something.

Start making forbearance a part of you, and you will definitely sustain harmonious relationships with your clients or employers.

Your Virtual Assistance Career Is More Than Convenience

January 31, 2019June 12, 2020Leave a comment

You should remember that if you are a virtual assistant, this does not mean that the clients will not anticipate you to work as a typical office-based employee. Simply because you work at home, this does not imply that you have the power to everything, such as your schedule. Take note that it is best that you work alongside your client. Thus, you should follow his or her preferred schedule or the company hours. In such way, you could coordinate well with him or her while carrying out the necessary tasks daily.

Flexibility may have become common nowadays among remote workers, but it is not as friendly as it seems. Simply imagine not being able to connect with your client. Be reminded that a harmonious relationship with your employer is best done through communicating consistently. Furthermore, flexibility entails that your client will not always have that opportunity to catch up with you for urgent tasks.

If you are working as a virtual assistant, you should keep in mind that even your attendance should not be influenced by your convenience to ask for absence approval. Truth to be told, it is much easier to ask permission to leave work through written SMS or message, isn’t it? However, this does not mean that you should abuse it. Treat your work with respect and consider the requirements of your clients always.

Provided your client appointed you to work as his or her virtual assistant with a set of tasks akin to executive assistance, this only signifies that you should be present as always as possible. Why? This is due to the fact you would always coordinate in behalf of your client.

The aforementioned facts do not mean that you cannot take leaves at all. There are exceptions, for certain, such as in times of emergencies. The point of the matter is that you should never let the convenience of virtual assistance take over you.

There is growth in virtual assistance work. You should remember that if you want to grow as a better professional worker, you should act like one. Perform your duties with relentless commitment and do not ever think that a job is easily replaceable. If you will show your client that somehow, you are way too comfortable and dilly-dallying, he or she will have a concrete reason to let you go.

Do you know that even clients who hire remote workers look forward to a long-term relationship? Yes, they do, for trust is difficult to build. If you will successfully establish a good reliance from your client to your person, you could secure a stable work.

Never Miss a Deadline Anymore With These Simple Tips

January 29, 2019June 12, 2020Leave a comment

Deadlines are always present. Sometimes, it can be daunting if a big project is concerned, while at times, it could be disregarded easily. Why? This is due to the fact you do not even notice that you are facing a deadline since the task concerned is small. An e-mail that has to be sent within the day is already subjected to a deadline.

There are many reasons why you could have missed a deadline. As a virtual assistant, you tend to take care of a handful of tasks simultaneously. This results to you making poor decisions on which activity to prioritize. Another reason could be incomplete instructions, leading to incorrect output. Thus, you have to repeat the work.

Of course, the ever common reason for missing a deadline is lacking reminders. Virtual assistants may be known to be organized and well-versed in calendar management, but they are not resistant to mistakes. Thus, they could also be overwhelmed with work on hand, giving them the reason to plan things out poorly for themselves.

If you are a virtual assistant, there are so many ways (which are totally simple), that could keep you from missing a deadline aside from the conventional planning of your daily routine. Here are a few that could help:

Use your calendar. This is a pretty simple solution. Your calendar could be anywhere – your PC or laptop, your e-mail server, or even your smartphone. Use any of them or even all of those calendar applications you got to schedule whatever has to be done within a day or for the entire week. Set the notifications not only through pop-ups (which are easy to miss), but activate the e-mail reminders as well.

Task list may not be that friendly for a forgetful person. Yes, there could be task list feature on your calendar applications, but it will not be that useful all along. Scheduling your tasks with date and time is best done if you do not want to miss anything. Task list requires you to check a certain activity that is not done or the contrary every now and then. This will only take much of your time.

Sticky notes are still powerful. “Medieval” as it may seem, but sticky notes could still be helpful for you to keep deadlines met. The sticky notes pertained here are not the ones on your PC, but the papers itself. You can use these to keep yourself posted on what to do next. Put them near your eyesight or on your computer monitor.

Set those alarms. There will be days that you will not know what should be done next due to the influx of things to accomplish. This is when you will likely obliterate that even your calendar reminders would not be noticeable on your end, causing you to overlook them. Alarms are not simply deterrents to missed deadlines but wake-up calls as well, especially if you are on a night shift work. In truth, due to fatigue, one could easily snooze when working.

Keep double-checking a habit. If you do not want to repeat your work, double-check it. You should not rush into submitting an output unless you are certain there are no errors. There may be cases that you would still commit a mistake, but checking your work more than once will make it minimal and easy to rectify.

By following the mentioned tips, you would now have a better reason to become better at work. You do not have to attend a performance training to get the hang of your work without missing a deadline. Most of the time, it is about disciplining yourself using the resources available, such as what has been explained above.

Virtual Assistant Skills Are Best Gauged Through Work Than Words

January 28, 2019June 12, 2020Leave a comment

When selecting a virtual assistant, you definitely have this set of standards to follow or requirements in mind. Hopefully, the list of yours does not specifically include the need for someone, who is good at speaking in English verbally (except if you need a telemarketer or someone who would speak on your behalf). Be reminded that virtual assistant skills are not limited to good English verbal communication skills.

Indeed, it is quite difficult to work with someone, who cannot communicate well. Nonetheless, remember that the entirety of a person’s performance should not be measured based on how they speak. In the end, it is all about their output or how they carried out their job.

The aforementioned statement implies that if you are going to hire a virtual assistant, you should not depend solely on how a person speaks well during the interview. You should focus on their background or on what they have to offer.

Prior to rejecting an applicant after an interview given he or she does not possess the accent you prefer, check out his or her profile first. Find out if he or she has a considerable experience you need. A good example is when searching for a web developer. Determine if the applicant has your specified years of experience in the field instead of paying particular attention to his or her grammar.

Never give in to an applicant right away due to his or her interview answers. Take note that you could already check out possible interview questions online.

If you are really concentrated on how a person explains his or her capabilities, then dig deeper when questioning. Instead of inquiring if he or she could do something, try out to be technical. For instance, if a person is really good in calendar management, he or she will not simply say he or she will ask for the date and time of a meeting to be scheduled. The applicant will explain that as a virtual assistant, he or she will have to check the availability of the calendar’s owner and avoid conflicts.

Based on the example above, you definitely do not need someone with your similar accent if website development is concerned. The person you need will not even have to speak with anyone other than you or colleagues to complete his or her work. Simply give him or her inspirations for the work, specifics on what you want to see on your website pages, and other requests, and you are good to go.

It is understandable that you are quite doubtful to give a person the job based on his or her resume or curriculum vitae alone. Then, why not give him or her a chance to prove himself or herself? Freelancers are totally open for trials. After assigning the virtual assistant a task to work on for a short period, and if he or she did not deliver as necessary, then you could decide to put a halt on getting services from him or her.

You must remember that English cannot always be a standard in appraising someone’s capability. A person, who comes from a French-speaking country, can be really good in digital marketing without necessarily having to be great in English. In contrary, a person speaking English fluently cannot always assure a seamless work in search engine optimization.

Try changing how your selection of virtual assistant is done going forward by considering the facts above. For certain, you will end up with better talents for your company.