Having a virtual assistant at this time is one of the smartest moves an entrepreneur or an executive would do. With the advancement in technology and easier means of working regardless of your location or time zone, having a remote assistant is no longer a problem.
In truth, there are tons of benefits that you could reap by having a virtual assistant, which you could start with flexibility. Meetings or even coordination about tasks would no longer be limited to seeing each other personally. Even if you are traveling around the globe, you can relay your thoughts, ideas, and requirements to your VA with ease.
However, in order to make the most out of having a virtual assistant, there are things that you should try to practice. The following are just a few:
Get rid of your menial tasks first. If you are new to having a remote assistant, the best thing to do first is getting rid of your so-called ‘menial’ tasks. These are activities that take much of your time every day, but can actually be handled by your assistant, which will free up your schedule for more important business matters.
Some business people are too hesitant to assign tasks to their VA, which is normal, so considering the menial tasks as a start would be a smart idea. Once you have seen that your virtual assistant is working efficiently with the initial activities you have assigned, you would have a better assessment on what other tasks to disseminate in the near future.
Work with them side-by-side. To reap the utmost advantages of having a VA, it is best to have them with you during your working or operational hours. Flexibility may be considered the best option by others, but if you want to be assisted well enough, then the virtual assistant should at least be reachable whenever you need him or her.
By having your VA work during your operational hours, even if there are urgent matters at hand, you will be assisted. Furthermore, coordination would not be delayed. Flexible schedule may keep your virtual assistant from clarifying some things, which could in turn hold off the completion of certain tasks.
Additionally, working alongside your VA may also help you observe his or her work performance much more effectively.
Give sufficient time for adjustment. Every virtual assistant has the right to have enough time adjusting to their new work environment. If you will rush a VA to have the know-how of everything in your business immediately simply because he or she is experienced, you may encounter issues going forward.
Bear in mind that your operations may differ from that of your VAs’ previous employers’. Furthermore, even if you may be using software applications that your virtual assistant is proficient at, you still need to convey your expectations clearly.
By giving a reasonable adjustment period, you would be able to support your VA from working effectively in the long run. It is somehow your means of orienting them on what your business goals are.
Be open to correcting their mistakes. There are entrepreneurs or executives, who simply decide to give up having a virtual assistant after a single mistake and not allowing him or her to correct it.
If you want to make the most out of having a VA, treat them as a typical office employee, who may err from time to time. With proper guidance and correction, he or she would improve by seeing mistakes as their learning curve.
Moreover, if you do not present the errors done by your virtual assistant, it would be difficult for him or her to even keep up with your standards or requirements. Guessing what should be done is not the way to go in having a VA.
Allow learning of new skills. You should not limit your virtual assistant to doing the same things in the long run. If you would allow him or her to learn new skills, which are beneficial for you, then it is a good move.
For instance, instead of allowing your VA to work on administrative tasks solely, you should also be open to the possibility of getting help in advertising or sales. This is in consideration to getting the nod of your virtual assistant and assuring that his or her workload is still fair.
Instead of getting more and more people to do tasks separately, an efficient VA can get a lot of things done with sufficient time, resources, and support.
From the provided practices, you would realize that a virtual assistant could be the independent contractor or employee that could fill in the gap in your operations. All it takes is to carry out the said steps and you would be able to get the most efficient assistance you could find.